Abstract: Beyond its terrible toll on global health and economies, one silver lining to the disruption wrought by the Covid-19 Pandemic was the discovery that virtual gatherings could accomplish some of the same goals as in-person meetings, while providing unique advantages in the form of greater accessibility and broader participation, in many cases at reduced financial cost and with significantly lower carbon-footprints. Nevertheless, a parallel experience through the pivot to online scholarly interactions has been the profound sense of lost opportunity for professional networking. These losses differentially impact early career researchers who stand to gain the most by the ability to present to and meet peers and more senior scholars and funders in person. Efforts to design virtual platforms to replicate the experiences of on-the-spot introductions, hallway conversations, and working meals have had limited uptake, notwithstanding efforts with products like Gathertown, SpatialChat and Floors to simulate interaction spaces virtually.
The outcome of the mixed experience with online conferencing is a growing groundswell of interest in “hybrid” or mixed online and in-person conferences. For larger organizations, hybrid meetings are currently prohibitively expensive, given the high rates charged by hotels and convention centers for per room internet access and A/V technology as well as the need to depend on purpose-built web platforms for coordinating and distributing multiple channels of live streaming from multiple venue rooms. And yet members are pressing harder than ever to see hybrid become standard.
Obstacles to hybrid conferencing are more surmountable for smaller meeting contexts, such as those that the QRC often hosts or that our members help organize, and it is in these contexts that we have the greatest latitude to pioneer hybrid formats and gain the experiences that larger organizations can learn from. With this award, the QRC is investing in a future that allows for greater flexibility in conference participation to improve equity and diversity, expand the audiences and participants of our professional gatherings and reduce our unnecessary impacts on a world in climate crisis – a crisis that fuels the urgency of much of our Quaternary scholarship to varying degrees.
This award provides funds to purchase a “Pan/Tilt/Zoom” (PTZ) camera, tripod and an external microphone and cables. The camera will be of sufficient dynamic range to film in the low light environments of auditorium spaces, have plug-and-play functionality to integrate through a laptop to Zoom or other online interactive video platform without needing additional hardware and technical training. The microphone is intended to extend the audio streaming beyond the reach of a speaker’s laptop and to allow clear recovery of comments from “the floor” during Q&A and discussions. This package will facilitate the QRC hosted joint conference of the Ecosystem Studies of Subarctic and Arctic Seas (ESSAS) and Oceans Past Initiative (OPI) from June 19-25. The package will then be available for checkout from the QRC office, as needed by QRC members.
Report: pending